Florida Law Requires Certain Records be Available in Church Office
Dear Clients and Friends:
Florida law states you must maintain certain documents in your church office for review and copying. Do you know which documents are required? If not, here they are:
617.1601 (5) Corporate records.-
“A corporation shall keep a copy of the following records:
(a) Its articles of incorporation or restated articles of incorporation and all amendments to them currently in effect.
(b) Its bylaws or restated bylaws and all amendments to them currently in effect.
(c) The minutes of all members’ meetings and records of all action taken by members without a meeting for the past 3 years.
(d) Written communications to all members generally or all members of a class within the past 3 years, including the financial statements furnished for the past 3 years under s. 617.1605.
(e) A list of the names and business street, or home if there is no business street, addresses of its current directors and officers.
(f) Its most recent annual report delivered to the Department of State under s. 617.1622. “
Keep copies of these documents in your church office should any qualified member submits a proper request to review or copy them. Failure to maintain these documents in your church office is a violation of Florida law.
I pray this assists you so you can focus more on ministry!
Rev. John P. Joseph, Esq. CCA